What is Legalisation?

Legalisation simply means confirming that a signature, seal or stamp appearing on a document is genuine.

Why documents need to be Legalised?

The signatures or seals of a Singapore notary public on certain documents from Singapore have to be confirmed ie Legalised before those documents can be accepted in some countries.

For example, if you want to get married or start a business overseas, documents (such as your birth certificate or corporate documents) may need to be 'Legalised'. To Legalise a document, a Notarial Certificate issued and signed by the Notary Public is confirmed by the Singapore Academy of Law, Ministry of Foreign Affairs and or the receiving country’s Embassy.

Legalisation is the process by which the signature and seal of the notary are authenticated by the Singapore Academy of Law or Ministry of Foreign Affairs or the Embassy.

Some countries need one certificate from all the above. This can take a slightly longer time.

I may not be able to tell you in advance what Legalisation will cost, but fees can be high for some commercial documents. My Legalisation service fee, excludes fees charged by Singapore Academy of Law ($25.75 for each document), Ministry of Foreign Affairs ($10.00 each) and the respective embassies (ranges from $10.00 to $700.00 each).

Do I need Legalisation?

Ask the agency or company in the receiving country whether you need to Legalise the documents. They will know. If in doubt, you may wish to Legalise so as to avoid costly delay and freight expenses.

What is a Notarial Certificate? Do I need one?

Again, ask the overseas party whether they require it. However, any document requiring Legalisation must be accompanied by a Notarial Certificate. This is because the Singapore Academy of Law will reject any document not accompanied by a Notarial Certificate.

A Notarial Certificate is a certificate issued and signed by the Notary Public certifying, for example, that the person(s) stated in the document have signed the document in the Notary’s presence. He could also confirm in the Notarial Certificate that he had compared a copy of a document with the original and have found the former to be true copies.